Peak Associates Limited

0.5

1.0

1.5

2.0

2.5

3.0

3.5

4.0

4.5

5.0

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North York, ON

Peak Associates Limited

0.5

1.0

1.5

2.0

2.5

3.0

3.5

4.0

4.5

5.0

Be the first to review!

North York, ON

Accounting Administrative Assistant

North York, Ontario (view on map)

Posted 13 days ago

Job Description

Our client, an established and reputable Real Estate Developer located in North York is seeking a highly organized and detail-oriented Administrative Assistant to support the Finance and Accounting Team. This is a full-time, permanent, in office role that has strong potential for growth, development and learning.

Duties:

• Assisting team with monitoring Accounts Payable dedicated email inbox including digitally filing emails, attachments, and invoices
• Working with Accounts Payable team to scan cheques and attach to corresponding invoices digitally
• Digitally filing invoices/cheques once approved
• Providing basic IT: coordinating with IT department, Boardroom, and Kitchen TV main contact, setting up zooms on large TVs, wifi modems, printer, and toner filling, help resolve IT issues, printer management and service;
• Creation of contact cards;
• Place lunch, catering and coffee orders as needed;
• Arrange holiday baskets and cards to be sent; track and send thank you letters for incoming gifts and cards;
• Creating, printing, and saving labels;
• Printing on letterhead;
• Meeting and greeting guests when required;
• Printing, preparing, and flagging material, as well as daily printing for team;
• Assisting with Meeting Management – including booking boardrooms, ordering any catering for meetings or internal events, greeting guests, and providing beverages to guests as needed;
• Couriers - sending out couriers on behalf of the Finance and Accounting Team. Tracking all courier shipments and ensuring timely arrivals, preparing packages, envelopes, and labels for couriers;
• Scanning of filing cabinets to convert storage to electronic filing;
• Other tasks as required.

Qualification and Required Skills / Experience:

• Multiple levels of support for training and learning position available;
• Experience in an office environment - clerical or administrative assistant experience would be of benefit;
• Excellent organizational skills with the ability to multi-task and prioritize work;
• Ability to learn new roles and complete tasks with accuracy;
• A “can do” attitude and willingness to step in and help whenever needed;
• Customer service experience will be an asset in this role;
• Excel experience will be an asset to this role;
• Excellent oral and written communication skills. Must possess the ability to effectively communicate across all levels of management within the company as well as outside the organization.